For Strata Councils
Years of strata history, searchable in seconds
The institutional memory of a strata lives across years of minutes, contracts, and reports nobody has time to re-read. SearchStrata gives your council one place to ask and get sourced answers from all of it.
Council members are volunteers, and the building's history is scattered across years of PDFs that no one has the time to re-read. SearchStrata turns that archive into something you can simply ask questions of — preserving institutional memory and making it easy to hand the council to whoever serves next.
What gets missed
- ⚠“What did we decide about this last time?” buried somewhere in old minutes
- ⚠New council members with no easy way to get up to speed on the building's history
- ⚠Owner questions, AGM prep, and contractor disputes that all mean digging through the archive
Search the entire archive at once
Upload years of minutes, financials, bylaws, and reports, then ask a question and get an answer drawn from all of it — cited to the exact meeting and page.
Onboard new members instantly
Hand new council members a tool that explains past decisions, ongoing projects, and the building's track record, instead of a banker's box of PDFs.
Prepare meetings, answer owners
Pull the history behind a recurring repair, confirm what a past resolution actually said, and respond to owners with documented, defensible answers.
How It Works
Upload the archive
Add years of minutes, financial statements, bylaws, contracts, and reports — hundreds of pages are handled in a single pass.
Ask across all of it
Ask a question and SearchStrata answers from the whole history, citing the exact meeting and page so the answer is defensible.
Share with the council
Use it to prep AGMs, settle “what did we decide” debates, and bring new members up to speed in minutes.
Common Questions
- Can a council search the whole building's document history at once?
- Yes. Councils can upload years of minutes, financials, bylaws, contracts, and reports, then ask questions across the entire archive and get answers cited to the exact meeting and page.
- How does this help onboard new council members?
- Instead of handing a new member a box of PDFs, you give them a tool that can explain past decisions, ongoing projects, and the building's track record, so they're useful from their first meeting.
- Can we use it to prepare for AGMs and answer owner questions?
- Yes. You can pull the documented history behind a repair, a fee change, or a past resolution, which makes AGM preparation faster and lets you respond to owners with sourced, defensible answers.
- How much does SearchStrata cost?
- SearchStrata has a free tier that covers up to 3 properties with basic reports. Paid plans are Pro at $29 CAD per month for unlimited properties and detailed reports, and Agent at $79 CAD per month for white-label reports and team seats. No credit card is required to start.
- How accurate are the answers, and can I verify them?
- Every answer and red flag cites the exact page in your strata documents where the information appears, so you can open the source and confirm it yourself. SearchStrata reads the documents you upload rather than relying on general web knowledge.
- What documents can I upload?
- You can upload a strata or condo package as a PDF or ZIP up to 200MB and hundreds of pages, including meeting minutes, financial statements, bylaws and rules, depreciation or reserve fund reports, insurance certificates, and Form B.
- Does SearchStrata work for BC strata and Alberta condo documents?
- Yes. SearchStrata is built for Canadian strata and condominium documents, with support for both BC strata packages and Alberta condo document packages.
Latest reading for strata councils
All articles
Depreciation Reports and Long-Term Reserve Planning: What BC Strata Councils Need to Know
A practical how-to for BC strata councils on using depreciation reports to plan and maintain a healthy contingency reserve fund. Learn about legal requirements, interpreting reports, and actionable steps for sound financial stewardship.
Managing Conflict of Interest and Confidentiality as a BC Strata Council
Council members and property managers in BC face real pressures around conflict of interest and confidentiality. Here’s how to spot issues early, uphold your duty, and protect your strata’s reputation and decision-making.
How Strata Councils Should Approve Contracts: A Defensible Process
A clear, defensible contract approval process protects strata corporations from disputes and liability. Here’s how BC strata councils and property managers can confidently tender, review, and approve contracts for repairs, maintenance, and services.
Onboarding New Strata Council Members: A Practical Guide for BC Strata Leaders
Smoothly onboarding new strata council members sets up your council—and the entire community—for success. Here’s a practical approach for property managers and returning council members to welcome newcomers and preserve institutional knowledge.
Building a Defensible Strata Budget: Council Duties, Owner Buy-In, and Avoiding Pitfalls
A well-planned and defensible budget is at the heart of effective strata governance in BC. Learn the council’s core duties, common pitfalls, and best practices that keep owners informed and your strata finances on solid ground.
How to Handle Section 35 Records Requests Defensibly as a Strata Council
Section 35 of BC’s Strata Property Act sets out clear rules for owner records requests. Learn how council members and property managers can respond promptly, protect privacy, and document requests for the strata’s long-term protection.
Make your strata documents readable
Start free and get sourced answers from your strata package in minutes. No credit card required.