For Strata Councils
Years of strata history, searchable in seconds
The institutional memory of a strata lives across years of minutes, contracts, and reports nobody has time to re-read. SearchStrata gives your council one place to ask and get sourced answers from all of it.
Council members are volunteers, and the building's history is scattered across years of PDFs that no one has the time to re-read. SearchStrata turns that archive into something you can simply ask questions of — preserving institutional memory and making it easy to hand the council to whoever serves next.
What gets missed
- ⚠“What did we decide about this last time?” buried somewhere in old minutes
- ⚠New council members with no easy way to get up to speed on the building's history
- ⚠Owner questions, AGM prep, and contractor disputes that all mean digging through the archive
Search the entire archive at once
Upload years of minutes, financials, bylaws, and reports, then ask a question and get an answer drawn from all of it — cited to the exact meeting and page.
Onboard new members instantly
Hand new council members a tool that explains past decisions, ongoing projects, and the building's track record, instead of a banker's box of PDFs.
Prepare meetings, answer owners
Pull the history behind a recurring repair, confirm what a past resolution actually said, and respond to owners with documented, defensible answers.
How It Works
Upload the archive
Add years of minutes, financial statements, bylaws, contracts, and reports — hundreds of pages are handled in a single pass.
Ask across all of it
Ask a question and SearchStrata answers from the whole history, citing the exact meeting and page so the answer is defensible.
Share with the council
Use it to prep AGMs, settle “what did we decide” debates, and bring new members up to speed in minutes.
Common Questions
- Can a council search the whole building's document history at once?
- Yes. Councils can upload years of minutes, financials, bylaws, contracts, and reports, then ask questions across the entire archive and get answers cited to the exact meeting and page.
- How does this help onboard new council members?
- Instead of handing a new member a box of PDFs, you give them a tool that can explain past decisions, ongoing projects, and the building's track record, so they're useful from their first meeting.
- Can we use it to prepare for AGMs and answer owner questions?
- Yes. You can pull the documented history behind a repair, a fee change, or a past resolution, which makes AGM preparation faster and lets you respond to owners with sourced, defensible answers.
- How much does SearchStrata cost?
- SearchStrata has a free tier that covers up to 3 properties with basic reports. Paid plans are Pro at $29 CAD per month for unlimited properties and detailed reports, and Agent at $79 CAD per month for white-label reports and team seats. No credit card is required to start.
- How accurate are the answers, and can I verify them?
- Every answer and red flag cites the exact page in your strata documents where the information appears, so you can open the source and confirm it yourself. SearchStrata reads the documents you upload rather than relying on general web knowledge.
- What documents can I upload?
- You can upload a strata or condo package as a PDF or ZIP up to 200MB and hundreds of pages, including meeting minutes, financial statements, bylaws and rules, the capital-planning report (a depreciation report in BC or a reserve fund study in Alberta), insurance certificates, and the information certificate (BC Form B or an Alberta estoppel certificate).
- Does SearchStrata work for BC strata and Alberta condo documents?
- Yes. SearchStrata is built for Canadian strata and condominium documents, supporting both BC strata packages and Alberta condo document packages. The instruments differ by province — BC's Form B and depreciation report correspond to Alberta's estoppel certificate and reserve fund study — and SearchStrata reads either.
Latest reading for strata councils
All articles
Defensible Strata Decisions: How to Document Council Resolutions That Stand Up to Scrutiny
BC strata councils are often judged on how decisions are made and recorded. Here’s how to document council resolutions clearly—so you’re ready for owner challenges, audits, or a CRT dispute.
Handling Conflict of Interest Defensibly: A Guide for BC Strata Council Members
Conflict of interest is a common challenge for BC strata councils, especially in close-knit buildings. Learn how to identify, manage, and document conflicts so your council’s decisions remain defensible and fair.
How to Respond Defensibly to Owner Petitions and Requisitioned Meetings as a BC Strata Council
When an owner petition triggers an SGM request, council and property managers must follow clear, defensible steps. Learn what BC strata councils need to know about handling requisitioned meetings, from notice to documentation.
Preserving Your Strata’s Institutional Memory: How to Build and Maintain a Living Council Binder
A well-maintained council binder is your strata council’s best insurance against lost knowledge, missed deadlines, and decision-making confusion. Here’s how to create and sustain an organized, living record that outlasts any one council term.
How to Run Defensible Strata Council Meetings: Process, Preparation, and Pitfalls to Avoid
BC strata council meetings are the foundation of sound governance. Here’s how to run meetings that meet legal standards, preserve institutional memory, and keep your council out of trouble.
Strata Council Standard of Care: What BC Council Members Need to Know
BC strata council members have a legal duty to act honestly and in the best interests of the strata. Understand what the standard of care means, how to avoid common missteps, and where to find help for safer, more confident governance.
Make your strata documents readable
Start free and get sourced answers from your strata package in minutes. No credit card required.